Terms & conditions
1.1
Payment must be received in full at the time of booking, however if the Client cancels the booking the Client will be eligible for a refund in accordance with our cancellation policy.
USE OF THE DAY OFFICE
2.1
The Client may only have access to the designated workspace and communal areas during the specific hours and date stated within the booking.
2.2
The Client agrees that this Agreement does not constitute a lease or sublease but is only a licence to use the workspace and the Client shall not make any claim of tenancy in respect of the workspace and acknowledges that the use of the Day Office is non-transferrable in nature.
2.3
The Client shall not have the right of possession or occupation of the premises and shall only have a limited right to use the premises for businesses purpose within the time limits as mentioned and subject to payment of fees.
2.4
The Client agrees to abide by any terms and policies set by Iconic Offices in respect of the Client’s use of the Day Office or the premises in which the Day Office is situated or of equipment provided by Iconic Offices.
2.5
The Client agrees to only use the Day Office for the purposes for which it is intended and to leave it in the condition in which the Client found it.
2.6
Damage to any furniture or equipment will be charged to the Client.
2.7
Subletting of the Dat Office is not permitted.
2.8
Printing and administrative services are available upon request at an additional fee.
2.9
All members and guests have the right to quiet enjoyment and any behaviour that breaches this will not be condoned. The Client will not defame, abuse, harass, stalk, threaten or otherwise violate the legal rights of others. It is understood that noise levels must be kept to a minimum is respect of other Iconic Offices coworking members and staff.
2.10
Kitchen Amenities / Beverage: allows the Client access to self-service coffee and tea and where available breakfast items. All beverage and breakfast provisions are based on fair usage, should it be deemed that if a Client is using any facilities excessively then an additional charge may be levied by Iconic Offices.
2.11
The Client may not use any Iconic Offices address for any purposes, which includes, but not limited to, postage, deliveries, marketing purposes, registered address. Any food deliveries arranged by the Client on the day of the booking should be managed and collected by the Client at the front door or reception.
2.12
All furniture must be in its original position as set out by the Licensor, the Client is not permitted to move any furniture within the booked office space or any furniture in the building without consent from the Licensor. If the Client is in breach of this requirement a restoration fee will apply.
2.13
Access to the Day Office: Iconic employees may need to enter the Client’s Day Office and may do so at any time. However, unless there is an emergency, Iconic will attempt to notify the Client verbally or electronically in advance when Iconic need access to carry out viewings, testing, repair or other works other than routine inspection, cleaning and maintenance.
ICONIC CANCELLATION POLICY
3.1
In the unfortunate event that the Client cancels the Day Office booking, cancellation fees will be charged in accordance with this clause. Only written email cancellations sent to Iconic Offices will be accepted by email two full working days prior to the booking.
3.2
100% of the booking fee with be refunded for any cancellations received before two (2) full working days of the Client’s booking. The refund will be processed to the same method of payment used to make the booking. Any refunds made to the Client will be in the currency in which the Client made payment.
3.3
50% of the booking fee with be refunded for any cancellations received one (1) full working day before the Client’s booking. The refund will be processed to the same method of payment used to make the booking. Any refunds made to the Client will be in the currency in which the Client made payment.
3.4
Any cancellations received within one (1) full calendar working day of the Client’s booking will be subject to a 100% cancellation charge.
4
Moving a booking to a rescheduled time or alternative Iconic Offices location is classed as a cancellation, and a rescheduled booking will be subject to the management’s discretion.
5.1
Iconic Offices reserves the right to cancel a booking at any time without recompense if the Client fails to fulfil any of their obligations under this contract.
5.2
Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue, or should any guests attending the event behave in any way considered to be detrimental, offensive or contrary to normal expected standards of behaviour.
6.1
Price increases or change to services, and conditions of hire may occur during the period from when the Client makes the booking to the date of the event(s). If this happens, and those changes apply to the Client’s booking and Iconic Offices will advise the Client beforehand.
6.2
Iconic Offices may change/modify the terms and conditions of use from time to time, at our discretion, with or without prior intimation to the Client and such modification shall be effective upon its posting on the Iconic Offices website. The Client agrees to be bound by any modification when the Client enters the space, premises, co-working, and/or our services, or any part thereof, even after any such modification is posted on our website. It is therefore essential that the Client reviews these Terms regularly.
6.3
If the Day Office is no longer available at the booked location, Iconic Offices will attempt to find suitable alternative location to facilitate the Day Office. If Iconic Offices is unable to provide a suitable alternative, then this agreement will end, and the Client will be refunded the amount paid for the Day Office booking.
6.4
If the Client has booked parking with the Day Office: if parking is no longer available at the booked location, Iconic Offices will attempt to find suitable alternative Iconic Offices location to facilitate the parking booking. If Iconic Offices is unable to provide a suitable alternative, then the Client will be refunded the amount paid for the parking portion of the booking.
7
The Client is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must always be kept closed, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must always be kept clear of obstructions.
8.1
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, Government regulations, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour.
8.2
Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the Client.
9.1
In consideration of the Client’s use of Our space, premises, coworking and services, and/or any part thereof, the Client represents that the Client is of legal age to form a binding contract and is not a person barred from receiving services under any law in force in the Republic of Ireland or other applicable jurisdiction.
9.2
The Client also agrees to provide true, accurate, current and complete information about themselves while registering to avail the Services. If the Client provides any information that is untrue, inaccurate, not current or incomplete, or Iconic Offices have reasonable grounds to suspect that such information is untrue, inaccurate, not current or incomplete, Iconic Offices reserve the right to refuse any and all current or future use of our space, premises, coworking and services at any time.
10
The Client shall not, store or operate on the premises, any computer (excepting a personal computer) or any other large business machine, reproduction equipment, heating equipment, stove, radio, stereo equipment or other mechanical amplification equipment, vending or coin operated machine, refrigerator, boiler or coffee equipment. Additionally, the Client must not conduct a mechanical business therein, do any cooking therein, or use or allow to be used in the building where the premise is located, oil burning fluids, gasoline, kerosene for heating, warning or lighting. No article deemed hazardous on account of fire or any explosives shall be brought into the premises. No offensive gases, odours or liquids shall be permitted. No firearms shall be permitted. The premises is intended to be used solely for Day Office use.
11
Canvassing, soliciting and peddling in the Building are prohibited and the Client shall not solicit other Clients for any business or other purpose without the prior written approval of Iconic.
12
Smoking or Vaping shall be strictly prohibited in all public areas, including conference and training rooms. No smoking or vaping shall be permitted at any time in any area of the premises (including open offices, day offices and coworking).
13
Data Protection: Iconic requests that the Client provides, as and when requested by Iconic, documentation and personnel information as Iconic may reasonably require enabling the provision of the services. The Client agrees that we may process, disclose or transfer (including outside the EEA – European Economic Area – to other countries that are part of our international network from time to time) any personal data we hold on or in relation to you provided that in doing so we take such steps as we consider reasonable to ensure that it is used only to fulfil our obligations under your agreement; for work assessment and fraud prevention; or to make available information about new or beneficial products and services offered by us and other organisations that we consider may be of interest to you. If the Client wishes to exercise this right and obtain disclosure of the Client’s personal data, the Client may contact Iconic at personaldata@iconic.com. If the Client objects to the processing of the Client’s data, the Client may not be able to benefit from the services.
ICONIC INTERNET POLICY
14.1
Content. The Client acknowledges that Iconic does not monitor the content of information transmitted through Iconic’ telecommunications lines or equipment, which includes, but is not limited to, Internet access, telephone, fax lines and data lines (“Telecommunications Lines”). The Client further acknowledges that Iconic is merely providing a conduit for Client’s Internet transmissions, similar to a telephone company, and that Iconic accepts no liability for the content of transmissions by the Client.
14.2
Restrictions. The Iconic Internet service may be used only for lawful purposes and shall not be used in connection with any criminal or civil violations of state, federal, or international laws, regulations, or other government requirements. Such violations include without limitation theft or infringement of copyrights, trademarks, trade secrets, or other types of intellectual property; fraud; forgery; theft or misappropriation of funds, credit cards, or personal information; violation of export control laws or regulations; libel or defamation; threats of physical harm or harassment; or any conduct that constitutes a criminal offence or gives rise to civil liability. The Client is responsible for maintaining the basic security and virus protection of the Client’s systems to prevent their use by others in a manner that violates the Service Agreement. The Client is responsible for taking corrective actions on vulnerable or exploited systems to prevent continued abuse.
Security Violations. The Client is prohibited from engaging in any violations of system or network security. The Iconic Internet service may not be used in connection with attempts – whether or not successful to violate the security of a network, service, or other system. Examples of prohibited activities include, without limitation, hacking, cracking into, monitoring, or using systems without authorization; scanning ports; conducting denial of service attacks; and distributing viruses or other harmful software. Iconic reserves the right to suspend the Internet access upon notification from a recognized Internet authority or ISP regarding such abuse. Iconic may disconnect the Client’s equipment and withhold services if Iconic considers that the Client’s hardware or software is, or has become, inappropriate for connection to Iconic’s network. The Client is responsible for the Client’s own virus protection on the Client’s systems and hardware.
INTRO DAY OFFICES
1
Payment must be received in full at the time of booking, however if the Client cancels the booking the Client will be eligible for a refund in accordance with our cancellation policy.
2.1
The Client may only have access to the designated workspace during the specific hours and date stated within the booking.
2.2
The Client agrees that this Agreement does not constitute a lease or sublease but is only a license to use the workspace and the Client shall not make any claim of tenancy in respect of the workspace and acknowledges that the use of the Day Pass is non-transferrable in nature.
2.3
The Client shall not have the right of possession or occupation of the premises and shall only have a limited right to use the premises for businesses purpose within the time limits as mentioned and subject to payment of fees.
2.4
The Client agrees to abide by any terms and policies set by Iconic Offices in respect of the Client’s use of the Desk Pass workspace or the premises in which the Desk is situated or of equipment provided by Iconic Offices.
2.5
The Client agrees to only use the Desk for the purposes for which it is intended and to leave it in the condition in which the Client found it.
2.6
Damage to any furniture or equipment will be charged to the Client.
2.7
Subletting of day passes is not permitted.
2.8
Printing and administrative services are available upon request at an additional fee.
2.9
All members and guests have the right to quiet enjoyment and any behaviour that breaches this will not be condoned. The Client will not defame, abuse, harass, stalk, threaten or otherwise violate the legal rights of others. It is understood that noise levels must be kept to a minimum is respect of other Iconic Offices coworking members and staff.
2.10
Kitchen Amenities / Beverage: allows the Client access to self-service coffee and tea and where available breakfast items. All beverage and breakfast provisions are based on fair usage, should it be deemed that if a Client is using any facilities excessively then an additional charge may be levied by Iconic Offices.
2.11
The Client may not use any Iconic Offices address for any purposes, which includes, but not limited to, postage, deliveries, marketing purposes, registered address. Any food deliveries arranged by the Client on the day of the booking should be managed and collected by the Client at the front door or reception.
2.12
The Client must produce a valid form of photo ID upon arrival on the day of the booking. At our discretion at any time seek further information and documentation from you to verify your identity.
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Suitable Proof of Photographic Identification:
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Current Valid Signed Passport
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Current Valid Passport Card
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Current Valid Travel Document
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Current Valid EU/EEA Driving Licence– must contain photograph (Irish Provisional accepted)
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Current EU National Identity Card
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Please note the photo and expiry date must be clearly visible.
ICONIC CANCELLATION POLICY
3
In the unfortunate event that the Client cancels the Day Pass booking, cancellation fees will be charged in accordance with this clause. Only written email cancellations sent to Iconic Offices will be accepted by email two full working days prior to the booking.
Any cancellations received before two full working days of the Client’s booking will be refunded to the same method of payment used to make the booking. Any refunds made to the Client will be in the currency in which the Client made payment.
Any cancellations received within two full working days of the Client’s booking will be subject to a 100% cancellation charge.
4
Moving a booking to a rescheduled time or alternative Iconic Offices location is classed as a cancellation, and new booking and will be subject to the management’s discretion.
5.1
Iconic Offices reserves the right to cancel a booking at any time without recompense if the Client fails to fulfil any of their obligations under this contract.
5.2 Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue, or should any guests attending the event behave in any way considered to be detrimental, offensive or contrary to normal expected standards of behaviour.
6.1
Price increases or change to services, and conditions of hire may occur during the period from when the Client makes the booking to the date of the event(s). If this happens, and those changes apply to the Client’s booking and Iconic Offices will advise the Client beforehand.
6.2
Iconic Offices may change/modify the terms and conditions of use from time to time, at our discretion, with or without prior intimation to the Client and such modification shall be effective upon its posting on the Iconic Offices website. The Client agrees to be bound by any modification when the Client enters the space, premises, co-working, and/or our services, or any part thereof, even after any such modification is posted on our website. It is therefore essential that the Client reviews these Terms regularly.
6.3
If the coworking Day Pass is no longer available at the booked location, Iconic Offices will attempt to find suitable alternative location to facilitate the coworking Day Pass. If Iconic Offices is unable to provide a suitable alternative, then this agreement will end, and the Client will be refunded the amount paid for the coworking Day Pass booking.
7
The Client is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must always be kept closed, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must always be kept clear of obstructions.
8.1
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, Government regulations, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour.
8.2
Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the Client.
9.1
In consideration of the Client’s use of Our space, premises, coworking and services, and/or any part thereof, the Client represents that the Client is of legal age to form a binding contract and is not a person barred from receiving services under any law in force in the Republic of Ireland or other applicable jurisdiction.
9.2
The Client also agrees to provide true, accurate, current and complete information about themselves while registering to avail the Services. If the Client provides any information that is untrue, inaccurate, not current or incomplete, or Iconic Offices have reasonable grounds to suspect that such information is untrue, inaccurate, not current or incomplete, Iconic Offices reserve the right to refuse any and all current or future use of our space, premises, coworking and services at any time.
10
The Client shall not, store or operate on the premises, any computer (excepting a personal computer) or any other large business machine, reproduction equipment, heating equipment, stove, radio, stereo equipment or other mechanical amplification equipment, vending or coin operated machine, refrigerator, boiler or coffee equipment. Additionally, the Client must not conduct a mechanical business therein, do any cooking therein, or use or allow to be used in the building where the premise is located, oil burning fluids, gasoline, kerosene for heating, warning or lighting. No article deemed hazardous on account of fire or any explosives shall be brought into the premises. No offensive gases, odours or liquids shall be permitted. No firearms shall be permitted. The premises is intended to be used solely for coworking Day Pass use.
11
Canvassing, soliciting and peddling in the Building are prohibited and the Client shall not solicit other Clients for any business or other purpose without the prior written approval of Iconic.
12
Smoking or Vaping shall be strictly prohibited in all public areas, including conference and training rooms. No smoking or vaping shall be permitted at any time in any area of the premises (including open offices and coworking).
13
Data Protection: Iconic requests that the Client provides, as and when requested by Iconic, documentation and personnel information as Iconic may reasonably require enabling the provision of the services. The Client agrees that we may process, disclose or transfer (including outside the EEA – European Economic Area – to other countries that are part of our international network from time to time) any personal data we hold on or in relation to you provided that in doing so we take such steps as we consider reasonable to ensure that it is used only to fulfil our obligations under your agreement; for work assessment and fraud prevention; or to make available information about new or beneficial products and services offered by us and other organisations that we consider may be of interest to you. If the Client wishes to exercise this right and obtain disclosure of the Client’s personal data, the Client may contact Iconic at personaldata@iconic.com. If the Client objects to the processing of the Client’s data, the Client may not be able to benefit from the services.
ICONIC INTERNET POLICY
14.1
Content. The Client acknowledges that Iconic does not monitor the content of information transmitted through Iconic’ telecommunications lines or equipment, which includes, but is not limited to, Internet access, telephone, fax lines and data lines (“Telecommunications Lines”). The Client further acknowledges that Iconic is merely providing a conduit for Client’s Internet transmissions, similar to a telephone company, and that Iconic accepts no liability for the content of transmissions by the Client.
14.2
Restrictions. The Iconic Internet service may be used only for lawful purposes and shall not be used in connection with any criminal or civil violations of state, federal, or international laws, regulations, or other government requirements. Such violations include without limitation theft or infringement of copyrights, trademarks, trade secrets, or other types of intellectual property; fraud; forgery; theft or misappropriation of funds, credit cards, or personal information; violation of export control laws or regulations; libel or defamation; threats of physical harm or harassment; or any conduct that constitutes a criminal offence or gives rise to civil liability. The Client is responsible for maintaining the basic security and virus protection of the Client’s systems to prevent their use by others in a manner that violates the Service Agreement. The Client is responsible for taking corrective actions on vulnerable or exploited systems to prevent continued abuse.
Security Violations. The Client is prohibited from engaging in any violations of system or network security. The Iconic Internet service may not be used in connection with attempts – whether or not successful to violate the security of a network, service, or other system. Examples of prohibited activities include, without limitation, hacking, cracking into, monitoring, or using systems without authorization; scanning ports; conducting denial of service attacks; and distributing viruses or other harmful software. Iconic reserves the right to suspend the Internet access upon notification from a recognized Internet authority or ISP regarding such abuse. Iconic may disconnect the Client’s equipment and withhold services if Iconic considers that the Client’s hardware or software is, or has become, inappropriate for connection to Iconic’s network. The Client is responsible for the Client’s own virus protection on the Client’s systems and hardware.
Day Pass
INTRO
Meeting Room Terms & Conditions - Members
1.
All meeting room bookings will be charged at the same time as your monthly invoice, unless otherwise requested.
2.
Iconic cancellation Policy
In the unfortunate event that you cancel the reservation, cancellation fees will be charged in accordance with this clause. Only written cancellations will be accepted.
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Any cancellation received with less than 48 hours’ notice (for the specified meeting rooms only) before the booking will be subject to a 100% cancellation charge of the value of the booking:
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The Grainhouse
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Tribe called Quest
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The Greenroom
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• All other meeting room bookings require a minimum of 24 hours' notice. Any cancellations received after this time, will be subject to a cancellation charge of 100% of value of the booking.
Cancellation fees will be charged at the same time as your monthly invoice, unless otherwise requested.
3.
Catering booked via Iconic Offices will be subject to a 100% cancellation charge if given less than 48 hours written notice.
Reducing a catering order is classified as a cancellation, and cancellation charges may apply.
Any additions made to a catering order on the day of the event is subject to availability and added to your next invoice.
4.
Moving a booking to a rescheduled time or alternative meeting/event space within Iconic Offices is classed as a cancellation, and cancellation charges may apply.
5.
Iconic Offices reserve the right to cancel a booking at any time without recompense if the Hirer fails to fulfil any of their obligations under this contract.
Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue or should any guests attending the event behave in any way considered to be detrimental, offensive or contrary to normal expected standards of behaviour.
6.
Price increases or change to services, and conditions of hire may occur during the period from when you make your booking to the date of the event(s). If this happens, those changes may apply to your booking, and we will advise you beforehand.
7.
The Hirer is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must be kept closed at all times, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must be kept clear of obstructions at all times.
8. Use of Meeting Space
You agree to abide by any terms and policies set by Iconic Offices in respect to the usage of the meeting/event space or the premises in which the meeting space is situated or of equipment provided by Iconic Offices. You agree to only use Iconic Offices meeting/event space(s) for the purposes of which it is intended and is to be left in the condition in which you found it.
You will be liable to Iconic Offices for any expenditure it is required to incur as a result of your leaving the meeting space or any equipment in disrepair or in an unreasonable state of cleanliness or for any other damage you or your Representatives cause whilst in the meeting space or in the premises in which the Meeting Space is situated.
Subletting of rooms is not permitted.
9.
The Client is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must be kept closed at all times, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must be kept clear of obstructions at all times.
10.
All additional services such as printing, phone calls or any other admin charges are chargeable to the client and added to your next invoice.
11.
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour. Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the client
12.
There is an out of hours’ supplement fee of €50- €75 per hour in addition to the standard hourly fee if the clients booking occurs outside of their primary building.
Out of hours’ charges apply prior to 9am, after 5pm Monday – Friday, Public or Bank holidays & weekends.
Please note out of hours’ requests are subject to availability. Requests must be made at least 48 hours prior to the booking date.
13.
Filming, photoshoots along with any equipment are not permitted in any communal areas. This must be confined to the meeting room within the timeframe the hirer has booked unless agreed in advance with Iconic Offices.
14. Iconic Offices operate a dog friendly policy for all clients.
Meeting Room Terms & Conditions - Non-Members
1.
Payment must be received in full at the time of booking, however if you cancel the booking, you will be eligible for a refund in accordance with our cancellation policy.
2.
Iconic Cancellation Policy
In the unfortunate event that you cancel the reservation, cancellation fees will be charged in accordance with this clause. Only written cancellations will be accepted.
-
Any cancellation received with less than 72 hours (for the specified meeting rooms only) before the booking will be subject to a 100% cancellation charge of the value of the booking:
-
The Grainhouse
-
Tribe called Quest
-
The Greenroom
-
• All other cancellations received less than 48 hours' notice of your booking will be subject to a cancellation charge of 100% of the entire value of the booking.
Any refunds made to you will be in the currency in which you made payment.
3.
Catering booked via Iconic Offices will be subject to a 100% cancellation charge if given less than 48 hours written notice.
Reducing a catering order is classified as a cancellation, and cancellation charges may apply.
Any additions made to a catering order on the day of the event is subject to availability and due for immediate payment on the day.
4.
Moving a booking to a rescheduled time or alternative meeting/event space within Iconic Offices is classed as a cancellation, and cancellation charges may apply.
5.
Iconic Offices reserve the right to cancel a booking at any time without recompense if the Hirer fails to fulfil any of their obligations under this contract.
Iconic Offices also reserve the right to cancel a booking at any time without recompense in the following circumstances; where it has reason to believe the booking might be prejudicial to the reputation of the venue or should any guests attending the event behave in any way considered to be detrimental, offensive, or contrary to normal expected standards of behaviour.
6.
Price increases or change to services, and conditions of hire may occur during the period from when you make your booking to the date of the event(s). If this happens, those changes may apply to your booking, and we will advise you beforehand.
7.
The Hirer is responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must be kept closed at all times, and not wedged open under any circumstances. Corridors, extinguishers and fire doors must be kept clear of obstructions at all times.
8.
Use of Meeting Space
You agree to abide by any terms and policies set by Iconic Offices in respect of your use of the meeting space or the premises in which the meeting space is situated or of equipment provided by Iconic Offices.
You agree to only use meeting space for the purposes for which it is intended and to leave it in the condition in which you found it.
The Hirer will be liable to Iconic Offices for any expenditure it is required to incur as a result of leaving the meeting space or any equipment in disrepair or in an unreasonable state of cleanliness or for any other damage you or your Representatives caused whilst in the meeting space or in the premises in which the Meeting Space is situated.
Subletting of rooms is not permitted.
9.
Telephone calls and any additional services such as printing phone calls & any other admin charges etc are chargeable to the Hirer and invoiced on the day. Payment must be made with the community team where the meeting is taking place via credit/ debit card.
10.
Iconic Offices will not accept liability for any inconvenience, loss or damage caused by interruption in, or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, flood, fire, external power failure, accident to premises or equipment, shortage of materials or labour. Although all reasonable care will be taken, Iconic Offices cannot accept any responsibility for property lost or damaged prior to, during, or after the event, including not limited to 3rd party equipment brought in by the Hirer.
11.
There is an out of hours’ supplement fee of €50- €75 per hour in addition to the standard hourly fee.
Out of hours’ charges apply prior to 9am, after 5pm Monday – Friday, Public or Bank holidays & weekends.
Please note out of hours’ requests are subject to availability. Requests must be made at least 48 hours prior to the booking date.
12.
Filming, photoshoots along with any equipment are not permitted in any communal areas. This must be confined to the meeting room within the timeframe the hirer has booked unless agreed in advance with Iconic Offices.
13.
Iconic Offices operate a dog friendly policy for all clients.
Refer A Friend Programme
1.1
A coworking referral is on the basis of a minimum 12-month contract to a maximum of €250 reward in the form of AllGo Mastercard vouchers. The referral rewards will be issued 30 days after the contract is provided, signed and membership paid for. Eligible referrals must be new business only, on Studio & Dedicated memberships, and do not apply to individuals or companies operating under the same registered entity.
1.2
A private office referral is on the basis of a minimum 6-month contract. The rewards issued pertains to 10% of the licence agreement value (licence fee only, services not included) to a maximum of €1000 per person in the form of AllGo Mastercard vouchers. The referral rewards will be issued 30 days after the contract is provided, signed and membership paid for. Eligible referrals must be new business only and do not apply to individuals or companies operating under the same registered entity, affiliate or subsidiary companies.
Light Memberships
The Client (herein referred to as Subscriber, or Corporate Member, or Licensee, or Flex Member)
Weston Office Solutions Ltd T/a Iconic Offices (herein referred to as Iconic or Iconic Offices, or Licensor, or Iconic)
1.
By accepting these terms and conditions, the Customer authorizes Iconic Offices to initiate Direct Debit collections from their designated bank account for the agreed-upon payment amounts on the specified due dates. Failure to do so will result in your membership to be denied.
2.
The membership fee will apply monthly and will be charged monthly via Direct Debit for a total term of 12 months.
3.
The membership fee is not prorated and is charged in arrears.
4.
Failure to make payment will result in membership being terminated with immediate effect and all future bookings will be cancelled.
5.
Two full calendar months notice period is required should the client wish to terminate the membership. If you terminate Gold or Silver Light Membership, you will be automatically downgraded to a Bronze Membership and the discount to any future bookings will not apply.
6.
Termination must be provided in writing via email to membership@iconicoffices.com. If you are a current coworking or Private Office member, please reach out to your community team.
7.
An administration fee will be applied should the client wish to amend the membership account users during the term of the membership.
8.
Should you exceed the 10 account users on Gold or Silver Light Memberships, an additional monthly fee will apply.
9.
Full cancellation terms on all bookings still apply, see above.